Administrative Assistant

Kforce's client, a growing regional public accounting firm, is seeking an Administrative Assistant in Parsippany, NJ. This full-time role involves providing administrative professional support for the tax and audit teams. Responsibilities include team communication, document management (scanning, filing, mailings), tax return processing, e-filing, client assistance with documentation, preparing engagement letters, scheduling appointments, and managing client portals. The assistant will also help prepare reports and handle various requests.

Must Have

• Provide administrative support for tax and audit teams
• Manage document organization and management (scanning, filing, sorting, mailings, electronic mailing)
• Process tax returns: prepare tax folder, mailing, Print/PDF, CD or USB copies, and contact clients
• Perform E-file for extensions and tax returns
• Assist clients with signing required documentation at tax return pickup
• Prepare office bulk and non-bulk engagement letters
• Schedule appointments for Partners and help make travel arrangements
• Perform scanning, faxing, and filing
• Manage and maintain client portals
• Assist in the preparation of regularly scheduled reports
• Liaise with partners and team members to handle requests and queries
• 3+ years of proven experience as an administrative assistant in a public accounting firm
• Expertise in MS Office (MS Word, Excel, Outlook)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent and professional level of verbal, written, and communication skills
• Strong organizational skills with the ability to multi-task and be flexible
• Experience working in a fast-paced and deadline-driven environment

Good to Have

• Knowledge of CCH Axcess and Engagement
• Tax processing experience
• Experience formatting & proofreading financial statements

Perks & Benefits

• Medical/dental/vision insurance
• HSA
• FSA
• 401(k)
• Life, disability & ADD insurance
• Paid time off (for salaried personnel)
• Paid sick leave (for hourly employees on a Service Contract Act project)

Description

Kforce's client, a growing regional public accounting firm, is seeking an Administrative Assistant in Parsippany, NJ. This is a full-time role that comes with benefits. The Administrative Assistant will be providing administrative professional support for the tax and audit teams. Responsibilities:

• Provide team support, including communication to partners, associates, clients, and team members
• Document organization and management, scanning, filing, sorting, mailings, and use of electronic mailing
• Tax return processing: Prepare tax folder, mailing, Print/PDF, CD or USB copies of tax returns and contact clients as needed
• E-file: extensions and tax returns
• Assist clients with signing required documentation at tax return pickup
• Prepare office bulk and non-bulk engagement letters
• Schedule appointments for Partners and help make travel arrangements as needed
• Scanning, faxing, and filing as needed
• Other duties assigned relating to the needs of the business, our clients, and partners
• Manage and maintain client portals when necessary
• Assist in the preparation of regularly scheduled reports
• Liaise with partners and team members to handle requests and queries

Requirements

• 3+ years of proven experience as an administrative assistant in a public accounting firm
• Expertise in MS Office (MS Word, Excel, Outlook); Knowledge CCH Axcess and Engagement is a plus
• Tax processing experience is a big plus
• Experience formatting & proofreading financial statement is a big plus
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent and professional level of verbal, written, and communication skills
• Strong organizational skills with the ability to multi-task and be flexible
• Experience working in a fast-paced and deadline-driven environment